Add Shortcuts to Shared Folders in OneDrive

 

SharePoint in Microsoft 365 OneDrive (work or school) Microsoft Teams

When someone shares a folder in Microsoft OneDrive, SharePoint, or Teams, you can add a shortcut to the shared folder in your OneDrive to easily find and work with the files. These shortcuts appear in OneDrive on the web, Windows File Explorer, Mac Finder, Teams, and in the OneDrive mobile apps.

Note: The procedures in this article are available only to internal users. You can't add shortcuts to folders that are shared with external users.

1. Log into https://myapps.berry.edu

2. Select OneDrive.

3. In OneDrive, in the navigation pane, select Shared and then Shared with me. 

4. Select the folder you want to add and click the circle in the folder's title to select it.

5. Select Add shortcut to My files.

6. OR right click the folder and select Add shortcut to My files.

Note: The Add shortcut to My files option isn’t available when:

• You already added the folder to OneDrive or you have more than one folder selected.
• The item you’re trying to add isn’t a folder.

Move a Shortcut to a Shared Folder

You can move a shortcut to a folder using the following instructions.

1. Select the shortcut you want to move. In list view, check the circle that appears to the left of the item when you hover the mouse there.
2. In the top navigation, select Move to.
3. In the Move to pane, browse to the destination folder and select Move.
4. If you want to create a new folder to store the item, select New folder.

Note: You can also select the shortcut you want to move and drag it to the destination folder.

Find Shared Folders in Your OneDrive

Shared folders you've added to your OneDrive appear on the OneDrive website in your My files view.

On a Windows PC, find the OneDrive folder with the name of your organization after it in Windows Explorer. For example, OneDrive - Contoso. On a Mac computer, use the Finder to locate the OneDrive folder.

Note: If you have the OneDrive sync app but the shared folder doesn't sync to your computer, you might have selective sync turned on. This isn't common, but to fix it, find the OneDrive cloud icon in the Windows notification area (if you use a Mac, go to the menu bar). 

1. To open OneDrive settings, select the cloud icon in your notification area, click Help and Settings, then choose Settings.
2. Go to the Account tab.
3. Select Choose folders.

Removing or Deleting Shared Files and Shared Folders from your OneDrive

Files deleted from a shared folder on OneDrive.com are sent to the recycle bin of only the shared folder’s owner. However, if you sync your OneDrive on a computer, items deleted from a shared folder do appear in the computer’s recycle bin.

Note: Only the owner of a shared folder can restore an item deleted from the folder.

To remove a shared folder on OneDrive.com:

1. In the My files view, select the shared folder you want to remove.
2. Select Remove shortcut.

This only removes the folder from your OneDrive - it's still accessible from your Shared list and doesn't affect the owner or anyone else sharing the folder. If you delete the folder instead, it is deleted from everyone's OneDrive, and the folder owner would have to restore it.

Note: If you sync OneDrive to one or more computers, removing a shared folder from your OneDrive also removes it from those computers.

If a folder is no longer shared with you, it is removed from your OneDrive. To get back your access to the folder, ask the owner or an editor to share it with you again.

 

To remove a shared folder from File Explorer:

1. Open File Explorer, select the shared folder you want to remove.
2. Right click, select OneDrive.
3. Select Remove shortcut.

Notes: 

• Removing shortcut in File Explorer using above steps will remove the shortcut from your OneDrive only. 
• When deleting a shortcut using right click, delete or the Delete button from keyboard, ensure all files are closed before in File Explorer. Deleting a Shortcut with any files that are open will result in deletion of some or all files within the Shortcut. This content can be recovered from the OneDrive or SharePoint Recycle Bins
• If you intend to delete a Shortcut from your OneDrive by deleting it from the left navigation pane in Windows, collapse the shortcut before deleting.  Deleting an expanded shortcut will delete the folder and its contents for everyone, rather than remove the shortcut for that user.